Securing petty cash and its reconciliation prior to month end and replenishment

•  Managing supplier/vendors payments.
• Event management/ arrangements in seminars, conferences and interviews.
• Review the filled up payment requisition form as a whole.
• To ensure delivery of cheques to the suppliers.
• Timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
•  Supervision of support staff if any
•  To Assist the Project lead in Procurement Process ( Bidding ,Sample Receiving ,)
•  Ensuring SC compliance of procedures.
• Manage and supervise all matters related to Office, Staff residence and warehouse
• Ensuring the promulgation and implementation of effective security system for office and vehicles
• Ensuring proper travel arrangements for all staff and guests between different offices
• To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
• Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
•  Receive and verify all the goods from supplier and verify bills for which the payments are due.
• To provide relevant reports to area office.
• Securing petty cash and its reconciliation prior to month end and replenishment

Personal Specification

• It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols.
• We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

Qualification

• Graduation/Master Degree in Supply Chain, Business Administration or related field

Experience:

•  3 years’ experience in Supply chain with Master degree and/or 6 years’ with Bachelor degree.

Computer Skills:

•  MS Office, Outlook, ERP systems familiarity,

Language:

• Urdu, English and Sindhi

Key Personal Qualities:

• Able to work under extreme conditions in field areas.
• Good communication skills in local as well as English / Urdu language which delivers information with clarity in a wide range of situations.
• Has a positive nature and able to overcome issues that create hindrance in achievement of entrusted goals / objectives.
•  Has a learning attitude and a continuous improvement philosophy.